Audit-grade attendance
Geofenced QR check-in, tamper-evident records, and one-way Moodle gradebook sync — so every session is verifiable, every report defensible, and every export ready for audit.
47 of 52 verified present
The platform
Four systems working as one — capture, verify, grade, and report, with an audit trail behind every number.
Rotating QR codes and a projector-ready display mean attendees check in on their own devices in seconds. Roll-call, proxy, and remote/hybrid modes cover every room.
Every gradable activity built on Moodle for a course flows in automatically, grouped by category, alongside the attendance count — one wide matrix, exportable to CSV or Excel.
Every located check-in is plotted against the session's geofence. Off-site scans are flagged and held out of attendance until a manager approves — nothing counts until it's verified.
Cumulative reports, hours and quorum tracking, CPD records, and a signature-ready attendance sheet for minutes — exportable as PDF, CSV, or Excel on demand.
How it works
Pick the activity, set the geofence and rotation, and project the QR — or share a kiosk link.
They scan on their own device; location is checked against the geofence and flagged if off-site.
Attendance lands in the gradebook next to Moodle activities, ready to export for audit.
Solutions
Pick your world — Vemhere ships with a ready-made template for each, so the fields, rules, and proof fit how your people actually meet.
Association / CPD
Track attendance at AGMs, board, and committee meetings, and log the CPD hours your members rely on.
Create your association institutionChildcare / youth
Safe, quick check-in and check-out for youth and childcare programmes, with a guardian on record for every child.
Create your childcare institutionCorporate / shift work
Geofenced check-in for shift and site work, so the clock-in matches who was actually on site.
Create your corporate institutionCorporate training / L&D
Attendance for compliance and L&D sessions, with tamper-evident records an auditor will accept.
Create your corporate training institutionEducation / institution
Lecture and lab attendance for schools and universities, synced one-way into Moodle with alerts for at-risk students.
Create your education institutionEvents / conference
Fast kiosk check-in and anonymous headcount for conferences and large venues, with capacity at a glance.
Create your events institutionSports & fitness
Check members into classes and sessions, stay within capacity, and see exactly who is turning up.
Create your fitness institutionGovernment / mandated
Attendance for mandated programmes and public-sector sessions, with records built to survive an audit.
Create your government institutionHealthcare / clinic
Track mandatory-training and CPD attendance for clinical staff, with records regulators can trust.
Create your healthcare institutionNonprofit / volunteers
Track volunteer and programme attendance, total the hours, and turn it into the reports funders ask for.
Create your nonprofit institutionReligious organisation
Attendance for services, classes, and small groups — simple for members, useful for leaders.
Create your religious institutionCustom / blank
A flexible attendance base you can configure for any group that needs to prove who showed up.
Create your custom institutionIntegrations
Connect Moodle for one-way grade sync, your calendar for scheduling, and sign in with Vem-Portal.
FAQ
Each session can carry a geofence. When an attendee checks in, their location is compared against it — anything outside is flagged as off-site and held out of the count until a manager approves it.
No — it's one-way. Moodle stays the source of truth; Vemhere pulls in every gradable activity for a course so you get one combined gradebook with attendance alongside, exportable to CSV or Excel.
Codes rotate on a configurable interval, geofence checks catch off-site scans, and device-share detection flags the same device marking multiple people — so a passed-around code doesn't slip through.
PDF session reports, a signature-ready attendance sheet for minutes, cumulative and hours/quorum/CPD reports, and the full gradebook as CSV or Excel for your own analysis.
Everyone signs in with Vem-Portal — one account across every Vem app.
Set up an activity, open a session, and watch verified attendance flow into your gradebook.